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Fiscal court approves asphalt bid

The Harlan County Fiscal Court accepted a bid on asphalt from Willis Paving Inc. during Tuesday’s regular meeting. Harlan County Judge-Executive Dan Mosley and magistrates compared two bids, resulting in their decision to go with the lowest bidder.

Willis Paving Inc. proposed a bid on asphalt with listing prices for surface asphalt $7.80 cheaper than Mountain Enterprises Inc.’s proposal earlier this year. Mosley noted that between the two bids, Willis had the most appealing prices for work needing completed in the county this year.

Mosley recommended the court members “give the lowest bidder a chance to prove they can do the work.” Willis Paving Inc. representatives expressed confidence in their ability to complete work the county needs.

After further discussion, the magistrates made a motion to accept the bid on asphalt provided by Willis Paving Inc.

In regards to motions made on other proposed bids, the court discussed bids made on beach sand.

Harlan County Clerk Donna Hoskins read three bids that were submitted to the fiscal court for review. Of the three bids, it was decided that Jupiter Enterprises, from Weaverville, N.C., provided the best deal of $45 per ton.

Mosley noted the fiscal court paid $50 per ton for last year’s sand and they would save $5 per ton by deciding to accept Jupiter Enterprises’ bid.

The magistrates made a motion to accept the bid on beach sand from Jupiter Enterprises following further discussion.

In other fiscal court activity:

• The Harlan County Conservation District’s annual report stated $6,000 was given to five students in the form of scholarships, over 500 tree seedlings were given out, three septic tanks were replaced and NRCS helped to secure high tunnels;

• A motion was passed to accept a bid from Irvine Contracting for the Engle Road bridge construction project and for the judge-executive to sign any and all documents;

• A motion was approved to pass resolutions naming a portion of KY 840 the 1SGT Gillis Hendrickson Memorial Highway;

• A motion was passed to approve the treasurer’s monthly financial reports, as well as reports on animal control, roads/bridges, recycling/solid waste, PRIDE, inmate work program and solid waste enforcement/flood plain;

• A motion was made to approve a resolution adopting and approving the execution of the County Road Aid Cooperative Program contract for the fiscal year beginning July 1, 2019, authorizing the judge-executive to sign any and all documents;

• A motion was made to approve the County Road Aid Cooperative Program agreement for the fiscal year beginning July 1, 2019, in the amount of $1,244,736.69, authorizing the judge-executive to sign any and all documents;

• A motion was made to approve a resolution adopting and approving the execution of the Municipal Aid Co-op Program contract for the fiscal year beginning July 1, 2019, authorizing the judge-executive to sign any and all documents;

• A motion was made to approve the Municipal Road Cooperative Program agreement for the fiscal year beginning July 1, 2019, in the amount of $122,433.72, authorizing the judge-executive to sign any and all documents;

• A motion was made to approve the PPA agreement between the Harlan County Fiscal Court, the city of Harlan and the U.S. Army Corp of Engineers for the Airport Road Sewer Project, authorizing the judge-executive to sign any and all documents;

• A motion was made to approve the resolution for the Eastern Kentucky Leadership Foundation and Eastern Kentucky Leadership Conference held in Benham and Cumberland, authorizing the judge-executive to sign any and all documents;

• A motion was made to approve payment to election officers, with the election being May 21, 2019;

• A motion was made to approve the Harlan County Fiscal Court, upon completion of the Airport Road Sewer Project, shall grant the City of Harlan with permission to use, operate and maintain the Harlan County roads used in the project, authorizing the judge-executive to sign any and all documents;

• A motion was made to approve the Harlan County Sheriff’s quarterly report, with the first quarter subject to auditing, authorizing the judge-executive to sign any and all documents;

• A motion was made to approve the audit report of the Harlan County Sheriff’s Settlement for the 2016 unmined coal taxes, for the period of Aug. 16, 2016, through Oct. 16, 2017;

• A motion was made to approve the audit report of the Harlan County Sheriff’s Settlement for the 2017 unmined coal taxes, for the period of Oct., 17, 2017, through Aug. 15, 2018;

• A motion was made to approve the audit report of the Harlan County Sheriff’s Settlement for the 2017 gas and oil taxes, for the period of May 16, 2017, through May 15, 2018;

• A motion was made to adopt the E-911 Amended Ordinance (section three A of ordinance 89), authorizing the judge-executive to sign any and all documents;

• A motion was made for permission to advertise Docks Lane bridge for construction;

• A motion was made for permission to advertise for electronic cigarettes for the jail commissary;

• A motion was made for permission to advertise for road/bridge materials, ready-mix concrete, metal culvert tile, steel rebar and galvanized coated gabion baskets;

• A motion was made to declare Sleepy Hollow Golf Course golf carts as surplus for trade-in;

• Discussion was had about Sleepy Hollow Golf Course proposals, with approval, authorizing the judge-executive to sign any and all documents.